Free Email Signature Generator
Create a professional email signature for Outlook, Gmail, Apple Mail and more. Customise your details, branding and layout with a live preview.
Hi there,
Thanks for your time today. I’ve included my details below.
| Naledi Mokoena | Strategy Director / Northstar Studio +27 11 555 0142 / naledi@example.com / example.com |
What makes a professional email signature?
Use a clear name, role, company and the contact route a recipient is most likely to need. Keep the type readable and the colour palette restrained. A profile photo can help in relationship-led work, while a company logo is often better for role-based or corporate correspondence.
SendSignatures generates table-based markup with inline styles and email-safe fonts. That improves reliability across Gmail, Outlook, Apple Mail and mobile clients, though you should always send a test to the specific clients your organisation uses.
Read the email signature best-practices guide →Helpful answers before you build.
What is an email signature?
An email signature is the block of identity and contact information added at the end of an email. It can include your name, role, company, contact details, logo and useful links.
What should a professional email signature include?
Include your name, role, organisation and the contact routes recipients actually need. Add a logo, professional profile or disclaimer only when it serves a clear purpose.
Can I use my signature in Outlook and Gmail?
Yes. Create and copy the signature here, then follow the matching Outlook or Gmail installation guide. Always send a test from the account and app you use.
Do I need HTML knowledge?
No. The generator creates the email-safe HTML while you customise familiar fields, colours and layouts in a live preview.
Can I create an email signature for free?
Yes. You can start building immediately without registration and copy your finished signature. Paid once-off plans add more saved signatures, hosted images and team controls.
Can I add a company logo?
Yes. You can provide a public logo URL in the generator. Hosted image uploads are available on eligible paid plans.
Can I create signatures for employees?
Yes. The Company plan supports employee records, shared brand settings, batch generation and private installation links for team rollout.