Professional Email Signature Examples
Ten fictional role-specific examples with rendered signatures and template guidance.
Read Professional Email Signature Examples →Email Signature Guides & Resources
Find clear instructions for installing, designing and managing signatures. Start with a client guide or explore the principles behind a reliable signature.
Getting started
Email Signature Best Practices
Practical email signature advice on content, design, images, accessibility and testing across Outlook, Gmail and Apple Mail.
Read Email Signature Best Practices →Email client installation
How to Add an Email Signature in Outlook
Follow these steps to add an email signature in classic or new Outlook, choose account defaults and test the finished installation.
Read How to Add an Email Signature in Outlook →How to Add an Email Signature in Outlook on the Web
Add a formatted email signature to Outlook on the web or Outlook.com, set automatic use and test the finished installation.
Read How to Add an Email Signature in Outlook on the Web →How to Add an Email Signature to Gmail
Follow these steps to add a formatted email signature to Gmail on the web, set account defaults and test the finished installation.
Read How to Add an Email Signature to Gmail →How to add an email signature in Apple Mail
Paste your formatted signature into Mail on macOS and assign it to an account.
Read How to add an email signature in Apple Mail →How to add an email signature on iPhone or iPad
Set a reliable mobile Mail signature and understand the native editor’s formatting limits.
Read How to add an email signature on iPhone or iPad →How to add an email signature on Android
Configure Gmail for Android without losing sight of its text-only mobile-signature limitation.
Read How to add an email signature on Android →Microsoft 365 Email Signatures
Set up Microsoft 365 signatures in Outlook and coordinate a consistent employee rollout with SendSignatures.
Read Microsoft 365 Email Signatures →Design & best practices
Email Signature Size Guide
A practical reference for email signature width, logo, headshot and banner dimensions, image file size and compatibility.
Read Email Signature Size Guide →HTML Email Signature Guide
Learn why email signatures use tables, inline CSS, safe fonts, hosted images and real-client testing.
Read HTML Email Signature Guide →Troubleshooting
Outlook Email Signature Images Not Showing? How to Fix It
Find and fix missing Outlook signature logos or banners by checking image URLs, permissions, blocking, formats and Outlook versions.
Read Outlook Email Signature Images Not Showing? How to Fix It →Business & team management
Company Email Signature Management Guide
Plan and maintain company email signatures with shared branding, employee CSV import, installation links and a practical rollout workflow.
Read Company Email Signature Management Guide →