How to Add an Email Signature in Outlook

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Before you begin

Classic Outlook and new Outlook use different settings screens. Identify your version first, then paste the signature into its editor.

1. 01

   Copy your finished signature

   Open your completed SendSignatures design and select Copy signature. Keep this guide open in another tab while you install it.

2. 02

   Open the signature editor

   Classic Outlook: open New Email, then Message → Signature → Signatures. New Outlook: open Settings → Accounts → Signatures.

3. 03

   Create a named signature

   Choose New or Add signature, enter a memorable name, click in the editing area and paste the copied signature.

4. 04

   Assign it to the right account

   Choose the email account and set defaults for new messages and replies/forwards. Classic Outlook may require separate local setup on each device.

5. 05

   Save your changes

   Select Save or OK. Classic Outlook will not add the new signature to the message that was already open, so create another message to test.

6. 06

   Send a proper test

   Compose a new message to yourself and check the result in both a desktop and mobile inbox. Test every link and confirm that remote images load.

Instructions checked against Microsoft Support ↗.